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Privacy Policy

Last Updated: November 2025

Creation Village World School (“CVWS,” “we,” “our,” or “us”) is committed to protecting the privacy, rights, and access of every member of our community. Guided by our mission and values, we strive to maintain a website and digital environment that is safe, accessible, and respectful of all learners and families.

This page outlines our:

  1. Website Privacy Policy

  2. Accessibility Statement

  3. Student Data Privacy & Protection

  4. Step Up for Students Scholarship Data Protection Guidelines

1. Website Privacy Policy

Information We Collect

We collect only the information necessary to serve our community and improve our website experience, including:

Information you provide directly, such as:

  • Inquiry and admissions forms

  • Event registration

  • Newsletter sign-ups

  • Contact forms

Information collected automatically, such as:

  • IP address and device information

  • Browser and operating system

  • Pages visited and time spent on the site

  • Cookies that support site performance

We do not sell or rent personal information to third parties.

How We Use Information

Information collected is used to:

  • Respond to inquiries from prospective and current families

  • Support admissions and enrollment processes

  • Share school updates and event information

  • Improve website functionality and user experience

  • Maintain compliance with state and program requirements

How We Protect Information

We use administrative, technical, and physical safeguards to secure information, including:

  • Secure servers and encrypted systems where appropriate

  • Limited-access protocols

  • Vendor confidentiality requirements

  • Staff training in digital privacy and security

Third-Party Vendors

We may share data with trusted service providers who support:

  • Website hosting

  • Email communications

  • Enrollment management

  • Analytics

Vendors are required to maintain confidentiality and use the data only for contracted services.

We do not permit vendors to use CVWS data for marketing, data mining, or unrelated purposes.

Children’s Online Privacy

We do not knowingly collect personal information from children under 13 without parental consent. Any online forms that involve student information are designed for parent/guardian use.

External Links

Our website may contain links to third-party sites. Creation Village World School is not responsible for the privacy practices or content of external websites.

Your Choices

Families may request to:

  • Review or correct personal information submitted to us

  • Opt out of non-essential communications

  • Inquire how their information is being used

Contact information is available at the bottom of this page.

2. Accessibility Statement

Creation Village World School is committed to ensuring that our website and digital content are accessible to all users, including individuals with disabilities.

Our Standards

We aim to meet or exceed the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA, which include:

  • Keyboard-friendly navigation

  • Appropriately labeled images, buttons, and interface elements

  • Meaningful alternative text for images

  • Adequate color contrast for readability

  • Compatibility with screen readers and assistive technologies

  • Clear headings and consistent layout

Ongoing Improvement

We regularly review our site and work with Finalsite and other partners to identify and correct accessibility issues. Accessibility is an ongoing commitment, not a one-time project.

Feedback & Support

If you encounter an accessibility barrier or need information in an alternative format, please contact us. We are committed to providing timely assistance.

3. Student Data Privacy & Protection

Creation Village World School values and protects the personal information of all students and families. Student data is used solely to support learning, operations, safety, and required reporting.

Types of Student Information We Collect

Depending on enrollment and program needs, we may collect:

  • Student name, date of birth, and demographic information

  • Academic records and progress reports

  • Attendance and scheduling data

  • Health information necessary for school operations

  • Emergency contacts

  • Documents required for admissions or state programs

We collect only what is necessary and appropriate for educational purposes.

How We Protect Student Data

To safeguard student information, we use:

  • Secure and access-controlled student information systems

  • Encryption where appropriate

  • Background-checked staff with role-based data access

  • Confidentiality agreements for employees and trusted vendors

  • Regular cybersecurity review and updates

We do not sell student data, share it for commercial purposes, or use it for marketing.

When Student Information May Be Shared

Student information may be shared only when:

  • Required for school operations (e.g., health, scheduling, safety)

  • Required by state or scholarship programs

  • Required by vendors providing educational services (under confidentiality)

  • Legally mandated by state or federal authorities

  • Requested by parents/guardians with proper identification

We follow a minimum-necessary and need-to-know approach.

4. Step Up for Students:

Creation Village World School participates in Florida’s Step Up for Students scholarship programs and follows all required data privacy and security measures.

Information Required for Scholarship Processing

Depending on the scholarship, we may be required to verify or submit:

  • Student identifying and demographic information

  • Enrollment and attendance records

  • Grade-level or program placement

  • Academic progress or assessments required by statute

  • Documentation required for audits or eligibility checks

How We Protect Scholarship Data

We take the following measures:

  • Use of secure Step Up portals for uploading documents

  • Role-based access limited to specific administrative personnel

  • Confidential handling of sensitive and financial student information

  • Compliance with all audit and program requirements

  • No sharing of scholarship data for marketing or non-educational purposes

Scholarship data is used only for required reporting, verification, and program compliance.